Pay & Bill Administrator

Job title: Pay & Bill Administrator
Contract Type: Permanent
Industry:
Salary: £32,000 - £40,000
Contact Name: Orla
Job Published: 22 days ago

Job Description:

Pay & Bill Clerk

Role overview:

As a Pay & Bill clerk, your role is pivotal in maintaining the trust and satisfaction of both candidates and clients by ensuring accurate and timely payments and billing processes. Your attention to detail, organisational skills, and ability to handle complex payroll and billing scenarios will contribute significantly to the success of the recruitment agency and lead to exciting progression opportunities.

You will be responsible for managing the crucial process of payroll and billing for contract workers, as well as the monthly payroll for the internal team. Your role is vital in ensuring that contractors are paid accurately and on time while also managing client billing efficiently.

Key Responsibilities Include:

  • Weekly, bi-weekly, and monthly contractor Payroll Processing (100+ contractors)

  • Full ownership running the end-to-end payroll process.

  • Monthly payroll for internal permanent team within business.

  • Accurate calculation of hours worked, including overtime and other allowances.

  • Verify and process expense claims and reimbursements.

  • Preparation of accurate invoices based on agreed terms.

  • Collect, review, and validate timesheets from temporary employees.

  • Ensure data is recorded accurately.

  • Maintain accurate and up-to-date records for audit and compliance purposes.

  • Addressing any queries promptly and professionally.

  • Finance/payroll reporting.

  • Updating systems and processes to streamline the overall process.

  • Other ad-hoc finance duties.

Ideal Candidate:

  • Experience working in contractor payroll/pay&bill.

  • Experience working within the recruitment sector.

  • Good understanding of weekly and monthly payroll processes.

  • Good understanding of Umbrella, LTD and PAYE.

  • Good understanding of payroll systems.

  • Good understanding of commission reporting.

  • Strong communication and relationship building skills.

  • Strong attention to detail, with ability to work efficiently.

  • Driven and ambitious.