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Personal Assistant/Executive Assistant

Personal Assistant/Executive Assistant

Job Title: Personal Assistant/Executive Assistant
Contract Type: Permanent
Location: City of London
Industry:
Salary: £25,000 - £30,000
Contact Name: Kianna Briggs
Contact Email: kianna@caminopartners.co.uk
Job Published: July 24, 2018 16:25

Job Description

Do you have between 1 - 3 years’ experience as a PA/EA? Do you have recruitment, financial services or media and creative sector experience?

My client is a multinational, rapidly growing recruitment company who are looking for a junior PA/EA with between 1 - 3 years’ experience. The ideal Personal Assistant will have experience working in a fast paced environment and supporting senior Execs. As a Personal Assistant, you will be able to multitask and take on more responsibilities when given. This role is very progressive with a variety of opportunities for growth within the business. The successful Personal Assistant will have the opportunity to join a multinational company with plans to double its current headcount in the next year.

Key Responsibilities:

  • Proactive diary management working on multiple time zones, arranging meetings and conference calls / booking lunches, corporate entertainment and event tickets
  • Liaising with clients
  • Organising both domestic and extensive international multi-stop travel arrangements and visas if required
  • Often global office trips across 10 locations are required to be organised along with single trips.
  • Production and distribution of Board Reports and material along with agendas and any relevant papers for internal meetings
  • Monthly internal board reports and external reports for investees to be produced.
  • Liaising with senior management of investee companies and clients taking and acting on instructions/queries
  • Collation of data and documentation for reporting purposes
  • Minute taking for all confidential / BOD meetings requiring a high level of discretion
  • General ad-hoc duties
  • Producing confidential and non-confidential documentation, formatting documents, scanning, photocopying, filing, acting as a first point of contact for the CEO & CFO: dealing with correspondence and phone calls.
  • Support and cover any ad-hoc duties for the team when/where necessary

Key skills:

  • Attention to detail
  • Good communication and organisational skills, flexible, proactive and maintains composure in a fast-paced work environment
  • Interpersonal skills required to deal with confidential and sensitive issues
  • Ability to multitask
  • High level of knowledge of all Microsoft Office packages