PA/Office Manager

PA/Office Manager

Job Title: PA/Office Manager
Location: City of London
Salary: £20,000 - £40,000
Contact Name: Kianna Briggs
Contact Email:
Job Published: January 22, 2019 19:39

Job Description

Are you a bright, meticulous Personal Assistant/Office Manager with over 2 years' experience with exceptional grades at college/school and university? Would you like the opportunity to join a unique, interesting Executive Search firm based in the City of London? 

My client is one of the leading Executive Search consultancies within the financial services industry. With clients such as Goldman Sachs and JP Morgan, they are looking for an interesting PA/Office Manager who shares the same values as them. As the PA/Office Manager, you will have impeccable grades or have a substantial amount of relevant experience with outstanding achievements. The successful PA/Office Manager will enjoy working in a hybrid role and will not be afraid of getting involved in any task given to them. The PA/Office Manager position will suit also someone with experience in marketing and using a range of software. With a great company culture and a very dynamic team, the PA/Office Manager will be joining a business with great morals who are involved in a lot of out of industry events and charities. 

Key Responsibilities:

  • Use a range of office software, including email, spreadsheets, and databases, to ensure the efficient running of the office
  • Manage online and paper filing systems
  • Assist with diary management for senior members of the team
  • Book in client meetings and where necessary respond to client requests or queries
  • Develop and implement new administrative systems, such as record management
  • Record office expenditure and manage the budget
  • Organise the office layout and maintain supplies of stationery and equipment
  • Maintain the condition of the office and arrange for necessary repairs
  • Implement and promote equality and diversity policy
  • Write reports for senior management and deliver presentations
  • Review and update health and safety policies and ensure they're observed
  • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies

Person Specification: 

  • Would expect someone with a minimum of 2 years’ PA/office Manager experience
  • Degree educated with excellent grades 
  • High level skills in Microsoft Office suite
  • Should be a highly organised and proactive individual with a focus on accuracy and attention to detail
  • Excellent communication skills, including a professional telephone manner
  • Has the ability to facilitate and support the work of team members
  • An ability to work under pressure and to tight deadlines
  • A strong team player who is collaborative in their approach and able to uphold the values of the business at all times
  • Enjoys working in a fast paced and dynamic environment.

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