Operations Executive

Operations Executive

Job Title: Operations Executive
Contract Type: Permanent
Location: London
Salary: £25,000 - £30,000
Contact Name: Kianna Briggs
Contact Email:
Job Published: March 20, 2019 16:52

Job Description

Are you a junior PA, Team Assistant or Office Manager looking for a varied role? Would you like the opportunity to join a rapidly growing, award-winning recruitment business with an excellent reputation?

My client is a global recruitment company with a dynamic, entrepreneurial company culture who are looking for a resilient, hardworking Operations Executive. With offices opening in Sydney they are looking for an intelligent and practical individual with a genuine ‘can-do’ mentality. This Operations Executive role spans all areas of the business from HR to IT and Finance, and this is a brilliant opportunity to join a constantly evolving business where you are able to make a positive impact on the shape of the company.

Key responsibilities: 

  • Assisting the Head of Operations in implementing HR system across the business
  • HR administration: collecting relevant HR documents for new starters and leavers and ensuring compliance across the new system.
  • Formatting and improving RE new starter presentations and documents
  • New employee inductions
  • Office supplies – stationery, kitchen and bathroom are ordered
  • Maintaining and improving office environment ie carpets/window cleaning/influencing others to keep space tidy
  • Responsible for office environment including assisting with office moves and general upkeep and maintenance.
  • Central point of contact for day to day IT and telephony support
  • Assisting Head of Operations with technical improvements – ie implementing new security licences across all users
  • Assist Head of Operations in setting up and implementation of new CRM system across the business.
  • Assist with centralised reporting to pull analytical data across the business for weekly and monthly reporting to the board
  • Super user of LinkedIn licences, organising training for champions and new users
  • Organise training – including booking space, organising trainers, gaining feedback and improving content
  • Assist Head of Operations with bi-monthly CEO forums, including speakers and venues
  • Measure success of training to ensure return on investment

 Desired skills and qualifications:

  • Ideally 1-2 years’ experience in a PA, team assistant or office manager role
  • Proficient Word, Excel, PowerPoint and Outlook skills
  • Attitude; positive and practical with good attention to detail
  • Communication skills; ability to build and manage relationships with key stakeholders and suppliers
  • Self-motivated but able to work as part of a team
  • Ability to multi-task and work well under pressure


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