Office & Facilities Manager

Office & Facilities Manager

Job Title: Office & Facilities Manager
Contract Type: Permanent
Location: London
Salary: £35,000 - £40.000
Contact Name: Kianna Briggs
Contact Email:
Job Published: August 16, 2018 14:32

Job Description

Do you have excellent project management experience? Or maybe you have experience completing an office refurbishment?

My client is a creative agency dedicated to creating work that has a positive impact in people's everyday lives. Located in London, they are looking for a forward-thinking Office & Facilities manager who is ideally immediately available for a 3-month contract. The ideal Office & Facilities Manager will have experience managing an office move and have project management experience. They will be enthusiastic, positive and demonstrate excellent leadership skills. The ideal Office & Facilities Manager will also have media & creative sector experience.

Key Responsibilities:

  • Manage procurement and relationships with external suppliers and identifying cost saving/value add opportunities (cleaners, stationary, waste management etc,)
  • Help build and maintain Facilities and Operational budgets.
  • Hold the primary relationship with external stakeholders such as Landlord, Police, Neighbourhood watch.
  • Support the future development of the business in line with strategic business objectives and decisions.
  • Overseeing all Health & Safety and implementing relevant policies/procedures/legislation.
  • Minor DIY, repairs and maintenance.
  • Overseeing major repairs and maintenance with contractors and/or Building Management. Arranging for PAT Testing, Fire Risk Assessments and building service contracts in line with operational and legislative requirements.
  • You ensure compliance with and retention of ISO:9001 standard of Quality Management, including the management of the filing system and creation and management of agency processes and templates.
  • You take responsibility for arranging back up of the servers and managing the necessary archives.
  • You induct new starters in IT, office administration procedures.
  • You keep the AV equipment up to date and the meeting rooms neat and functional.

Person specification:

  • A multitasker and natural problem solver with the ability to think on your feet.
  • Proactive, highly organised and deadline driven.
  • Project management experience; particularly the skills and experience to project manage an office move.
  • IT literate and not afraid to clamber under desks or in the comms room.
  • Ability to remain calm under pressure and respond to urgent issues as they arise.
  • Excellent communication skills - able to confidently deal with stakeholders across all levels of seniority.
  • Qualified First aider.
  • IOSH accredited and registered with the BIFM