Do you have excellent project management experience? Or maybe you have experience completing an office refurbishment? 

My client is a creative agency dedicated to creating work that has a positive impact on people's everyday lives. Located in London, they are looking for a forward-thinking Office & Facilities manager who is ideally immediately available for a 3-month contract. The ideal Office & Facilities Manager will have experience managing an office move and have project management experience. They will be enthusiastic, positive and demonstrate excellent leadership skills. 

Key Responsibilities:

• Manage procurement and relationships with external suppliers and identifying cost saving/value-add opportunities (cleaners, stationary, waste management etc,)
• Help build and maintain Facilities and Operational budgets.
• Hold the primary relationship with external stakeholders such as Landlord, Police, Neighbourhood Watch.
• Support the future development of the business in line with strategic business objectives and decisions.
• Overseeing all Health & Safety and implementing relevant policies/procedures/legislation.
• Minor DIY, repairs and maintenance.
• Overseeing major repairs and maintenance with contractors and/or Building Management. Arranging for PAT Testing, Fire Risk Assessments and building service contracts in line with operational and legislative requirements.
• You ensure compliance with and retention of ISO:9001 standard of Quality Management, including the management of the filing system and creation and management of agency processes and templates.
• You take responsibility for arranging back up of the servers and managing the necessary archives.
• You induct new starters in IT, office administration procedures.
• You keep the AV equipment up to date and the meeting rooms neat and functional.

Person specification:

• A multitasker and natural problem solver with the ability to think on your feet.
• Proactive, highly organised and deadline driven.
• Project management experience; particularly the skills and experience to project manage an office move.
• IT literate and not afraid to clamber under desks or in the comms room.
• Ability to remain calm under pressure and respond to urgent issues as they arise.
• Excellent communication skills - able to confidently deal with stakeholders across all levels of seniority.
• Qualified First aider.