Junior Office Manager

Junior Office Manager

Job Title: Junior Office Manager
Contract Type: Permanent
Location: City of London
Salary: £21,000 - £25,000
Contact Name: Kianna Briggs
Contact Email:
Job Published: December 18, 2018 09:43

Job Description

Are you an ambitious Office Assistant looking to take their next step as an Office Manager? Would you like the opportunity to join a boutique, dynamic Executive Search in the City of London? 

My client is a leading Executive Search firm located in the City of London who are looking for a Junior Office Manager to join its dynamic team. As the Junior Office Manager, you will have autonomy in the role and provide support to the researchers and be the first point of call for any office queries. This is an excellent opportunity for an Office Assistant who is looking to take the next step as an Office Manager. The successful Junior Office Manager will also provide sales support to the researchers and Directors. 

Key Responsibilities:  

  • Assistance with candidate registration, reference and ID checks, and ensuring all paperwork and forms are kept up to date
  • Ad-hoc research for projects and office needs
  • Managing all meeting room bookings for the office and their candidates
  • General assistance to the Operations Director 
  • Ensuring all office and building administration is kept up to date 
  • Creating and implementing new and seamless systems and processes for the day to day running of the office
  • Managing the reception and ‘info’ company inboxes
  • Interact with external and internal staff professionally and confidently and ensure regular office pick-ups and contractors are booked in to ensure the smooth running of the building
  • Supplier and vendor management
  • Sales support to the researchers such as formatting CVs 
  • Preparing and editing weekly reports

Person Specification: 

  • Must be degree educated
  • Excellent organisational skills and flexible approach - capable of working on ad-hoc projects/ tasks at short notice
  • Calm, confident and professional manner
  • Highly organised with proven ability to multi-task
  • An ability to communicate at all levels with excellent written and oral skills
  • Ability to deal with highly confidential information and maintain the security of the building and its facilities
  • The ability to prioritise a varied workload and work well under pressure
  • The ability to work with attention to detail
  • Good organisational and planning skills
  • Good judgment and decision-making ability
  • Highly organised, process-driven, enthusiastic and solution-focused
  • Capable of self-motivating & staying one step ahead with workload
  • Attention to detail and accuracy
  • Adaptability & resilience

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