Executive Assistant / Project Coordinator

Executive Assistant / Project Coordinator

Job Title: Executive Assistant / Project Coordinator
Contract Type: Permanent
Location: London
Salary: £36,000 - £40,000
Start Date: ASAP
Contact Name: Matthew Franklin
Contact Email:
Job Published: October 15, 2019 11:28

Job Description

Executive Assistant / Project Coordinator

Would you like to join a dynamic global executive search firm exclusively focused on life sciences based in central London? Does working in an environment where you will work alongside impressive & collaborative managers appeal to you?

One of the leading Executive Search firms is looking for an Executive Assistant / Project Coordinator to join their ever-evolving team. You will Assist and Manage the team with all support duties relating to assignment administration and project execution whilst managing company conferences and events.

The Role:

  • Managing and supporting company business development trips and meetings – managing and sending invites, booking travel, booking accommodation, managing calendars and booking/confirming meetings.
  • Managing logistics, invite partnering systems and company profiles, writing invites, managing calendars, creating and logging marketing campaigns within our database. Keeping spreadsheets up to date. Putting together prep packs for all meetings.
  • Interaction with senior executives (clients and candidates) including Chairmen, Board Directors, and CEOs across the globe via both phone, email & face to face.
  • Ensuring all assignments are up to date on the in-house database, including each candidate's progress/status within the assignment.
  • Assisting and covering for the other support staff, Reporting and escalating any issues to the appropriate person, Sorting and distributing incoming post and organizing and sending outgoing post.


The ideal Executive Assistant / Project Coordinator will have:

  • Minimum of 2-4 years in an Executive Administrative Assistant role.
  • Tact and good judgment in confidential situations and proven experience interacting with senior management.
  • Strong collaborative and relationship management skills and the ability to liaison with multiple business partners at various levels.
  • Ability to adapt procedures, processes, and techniques to the completion of assignments.
  • Ability to work independently and anticipate the needs of the executive and business and turn them into actionable tasks.


My client is interview immediately for this role and looking to make a hire within the next two weeks, so apply now.

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