Administrator/Office Manager (9 months FTC)

Administrator/Office Manager (9 months FTC)

Job Title: Administrator/Office Manager (9 months FTC)
Contract Type: Contract
Location: City of London
Salary: £28,000 - £30,000
Contact Name: Kianna Briggs
Contact Email:
Job Published: April 05, 2019 11:28

Job Description

Are you an experienced Office Manager or Senior Administrator with recruitment sector experience? Would you like the opportunity to join an impressive recruitment business in the City of London?

My client is a specialist, international recruitment company with an excellent reputation in the market who are looking for an Office Manager or Senior Administrator for a 9 months' fixed term contract. The successful Administrator/Office Manager will have proven experience managing a team and thrive working in a fast paced environment. As the Administrator/Office Manager you will have solid recruitment sector experience and want to join a collaborative, dynamic business. 

Key Responsibilities: 

  • Serve as the key person for office management duties including: maintenance, mailing, supplies, equipment, bills and shopping etc
  • Communication lead between the external IT Support company and back up IT Support 
  • Plan in-house or off-site activities, parties, celebrations and conferences
  • Liaise with facilities management, including reception, cleaning, catering and security services
  • Take ownership of the onboarding process for new hires; job offers, sending contracts, coordinating signatures, probation reviews
  • Manage holiday requests, sick leave and statutory entitlements
  • Update, develop and maintain HR policies
  • Ad hoc support to the directors when needed, taking away the burden of day to day office running responsibilities
  • Line management for 5 Administrators 
  • Liaising with all suppliers, reviewing and keeping records of all supplier contacts
  • Managing settings of the database (i.e. choice of instant statuses, attributes, genies, merge records)
  • Maintaining consistency of the database – printing report and working with consultants
  • Organising the training and day to day support

 Person Specification 

  • Proven experience working in office management, operational or administrative role managing staff 
  • Great attention to detail and the maturity to handle confidential information is a must
  • Exposure to working within a growing organisation, assisting the senior team in running the business
  • Excellent knowledge of desktop computer applications
  • Excellent time management and ability to multi-task and prioritise work
  • Great verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients
  • Works in an organised and disciplined manner

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